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Accounting Assistant
AI-Powered Finance Operations

Accounting Assistant

An intelligent, document-focused assistant built to accelerate daily finance workflows for SME teams.

Goals

  • • Simplify repetitive accounting operations through automation
  • • Improve accuracy in document and expense processes
  • • Strengthen management visibility with faster reporting

What does it do?

  • • Classifies invoices and finance documents into structured workflows
  • • Supports expense categorization and basic reconciliation checks
  • • Generates summary finance reports and period-based overviews
  • • Adds AI-assisted recommendation layers to existing workflows

Benefits

  • • Reduces operation time and increases team productivity
  • • Helps lower manual entry errors
  • • Enables faster and cleaner day-to-day financial tracking
  • • Provides a scalable operating model for small teams

Who is it for?

  • • SME finance teams
  • • Businesses working with accounting firms
  • • Operations and management teams
  • • Document-heavy organizations

Detailed Features

Smart Document Recognition (OCR+AI)

Automatically scan, classify, and import invoices, receipts, and financial documents into the system.

  • ✓98%+ accuracy rate
  • ✓Multiple format support (PDF, images, e-invoices)
  • ✓Automatic data extraction

Expense Categorization

Automatically categorize your expenses with an AI-powered system and simplify budget tracking.

  • ✓Learning algorithm
  • ✓Customizable categories
  • ✓Anomaly detection

Reconciliation Controls

Automatically match bank statements with accounting records and instantly detect discrepancies.

  • ✓Automatic matching
  • ✓Discrepancy reporting
  • ✓Bulk processing support

Financial Reporting

Generate periodic financial reports with one click and prepare summary views for management.

  • ✓Customizable templates
  • ✓Charts and trend analysis
  • ✓Export options

Use Cases

Retail Chain

Scenario:

Retail chain with 50 branches, 3,000+ monthly invoice transactions

Problem:

Invoice entry is manual, error rate is high, data is delivered late to the accountant.

Solution:

Automatic invoice recognition system was installed, categorization automation was deployed.

Outcome:

Processing time decreased by 70%, error rate dropped from 5% to 0.5%.

E-commerce Company

Scenario:

Fast-growing e-commerce company with multiple payment channels

Problem:

Reconciliation of payments from different sources is difficult, cash flow visibility is low.

Solution:

Automatic reconciliation module was integrated, real-time cash flow dashboard was created.

Outcome:

Reconciliation time dropped from 3 days to 2 hours, financial visibility increased by 100%.

Manufacturing SME

Scenario:

Medium-sized manufacturing company with a 2-person accounting team

Problem:

Team capacity is insufficient, end-of-period reporting is delayed, no data for management decisions.

Solution:

Routine tasks were automated with the AI assistant, instant reporting infrastructure was set up.

Outcome:

Accounting team focused on strategic tasks, reporting time was reduced by 80%.

Frequently Asked Questions

Portfolio

SaaS Products and Ongoing Work

A snapshot of the products and solution tracks currently in active development.

Contact

Let's plan your project together.

Share your goals and we will prepare a tailored roadmap within 48 hours.

Book Meeting
  • Emailinfo@upudev.nl
  • Phone+31 6 11352773
  • AddressComputerweg 22, 3542 DR Utrecht, Nederland
  • KVK98902148
  • IBANNL59INGB0117119474